Communication

One of the most important functions of your management firm is to provide clear and effective communication with all members of the association.

For each homeowner's benefit and the association's bottom line we offer communication via our online technology in addition to traditional mailing services. Thus with no postage or copy expense all owners have access to and at their choice may electronically receive association newsletters, bulletins, account information, meeting notices and minutes, legal disclosures, violation and delinquency notices and communication about architectural requests.

Board members may view any association document and report online, such as the governing documents, violation reports, delinquency reports, minutes, manager report, and the financials. Each report is updated real-time so interested Board members may see the actual current status online as desired of delinquencies, violations, work orders, and architectural requests.

In addition to members of the association, communication with realtors and title companies is vital during the home sale process, so we offer online access to speed the sale process.

We also grant online access to vendors to speed the remittance and processing of invoices.

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Governance

We take the burden off your shoulders and ensure that life in your association runs smoothly and consistently. Our responsibilities include managing common area maintenance (the Board selects which vendors to contract and approves their scope of services), managing capital improvement projects as directed by the Board, enforcement of rules and regulations (including violation notices), facilitation of mediation, communication and support of the Board, management of Board meetings (if desired), on-site visits, insurance procurement, and general administration.

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Financial Management

We maintain day-to-day operations efficiently, providing check-writing and sending, management of association dues assessments, fund disbursement, delinquency tracking, and more.

Monthly, we provide financial statements including income and expense statement, balance sheet, bank reconciliations bank statements, budget variances, check register, and transaction report.

Annually, we help to develop or fine-tune operating budgets and work with your auditor or tax consultant to complete the annual audit or review of your financial statements and file the tax forms. We are experts at long-range reserve planning so your community maintains strong financial health.

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